The OCR function enables automatic reading of data from purchase documents sent by the supplier to the client’s e-mail address or read from invoices scanned by the client’s reception, placed on some internal ftp server. In addition, OCR automatically adds a scan of the purchase document to the archive of documents related to the recorded purchase document
Below are sample screens from the NOVO Property Management module
The Purchase order functionality, as an additional functionality to the electronic circulation and approval of purchase documents, allows users, among others, quickly create of purchase orders, adding any number and format of documents to a purchase order, assigning a purchase order to a specific cost category and budget, automatic e-mail alerts to managers who are in the order approval path (e.g. per department, cost category, financial limit), which, by the way, can be freely parameterized, instant preview of the full approval history of each purchase order. However, after approving the purchase order, the system itself will link the purchase order with the purchase invoice(s), with automatic checking of the cost category, the amount (for which the order was approved), the use of the budget (also with adding a recorded invoice to the balance) with automatic “handing over” for additional approval in case of exceedances/non-compliances. Users also have the option of using an extensive order register, with the ability to analyze data using many filters and instant export of reports to the .xls format .xls
Below are sample screens from the NOVO Property Management module